ACCOUNTS PAYABLE LEAD

University of Washington   Seattle, WA   Full-time
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Req #: 176546
Department: PROCUREMENT SERVICES
Posting Date: 01/29/2020 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with education and experience. 
Shift: First Shift 

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years. 

Procurement Services has an outstanding opportunity for an Accounts Payable Lead.  Reporting to the Manager of Payment Operations, the Accounts Payable Lead is an accounting expert, responsible for advising 5 FTE Accounts Payable staff and performing high level accounting functions, including complex analysis and reconciliations for Accruals, Advances (Field Advance, Revolving Funds, Subcontract Advances), Disbursements (Manual Wires, ACH, Checks), Payables, Tax, and Unclaimed Property. Prepares reporting of Payment Operations General Ledger Accounts. The Accounts Payable Lead advises staff as needed to ensure that accurate and timely payments are delivered to UW suppliers while meeting all university, state and federal requirements for compliance.

The Accounts Payable Lead contributes to the Procurement Services Culture of Service, focused on delivering value for others inside and outside the organization and across the University through customer service, operational effectiveness and employee satisfaction.

Duties & Responsibilities:

Over $1.5M payments and reimbursement to individuals go through Accounts Payable per month, the Accounts Payable Lead is expected to:

•          Perform complex GL analysis, research and interpretation. Prepare and interpret reports. Review and resolve exceptions to standard procurement/payment processes.  Use independent judgment to resolve questions or issues.

•           Act as subject matter expert, directing day-to-day work of A/P team in interpreting University and state procurement/payment policies for staff, faculty, and suppliers.  Act as point of escalation, to investigate and resolve issues or complaints from customers and suppliers.  Present information, facilitate meetings, interface with IT DataGroup.

•           Analyze, process and audit payment requests to individuals, both non-US residents and US. Analyze/review appropriate documentations for compliance with UW and federal regulations; verify visa status and appropriateness of payment, reconcile general ledger account for all Non Resident Alien (NRA) tax withholdings

•           Analysis of AP general ledger accounts. Generate correcting journal vouchers as needed and audit Accounts Payable general ledger accounts to ensure transactions are corrected when necessary

•           Audit vendor credits. Researching vendor credits and collect from suppliers when necessary

•           Conduct post auditing of high risk payments to individuals and eReimbursements. Partner with business owners to develop and execute procedures to detect and prevent non-compliance and mitigate various types of risk, including operational, regulatory and reputational risk.

•           Partner with larger Procurement team to identify and participate in process improvement initiatives; act as both member and lead of different project teams to increase efficiency and strengthen collaboration

•           Other duties as assigned

As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.

Required Qualifications:

Bachelor's Degree in  Accounting, Business or related field and minimum 3 years proven successful experience in the accounting or banking fields which demonstrates:

•    Strong GL Accounting and GL Reconciliation experience, analytical skills, including collecting data, preparing reconciliations and explaining account variances. Anticipating key issues and impacts, and draw valid conclusions

•    Competency using online tools for daily work and data extraction

•    Ability to work independently and as a team; problem solve, take initiative, set priorities, and work multiple priorities efficiently and effectively

•    Excellent written and verbal communication skills

•    Ability to be flexible and organized

•    Ability to maintain positive and professional demeanor

•    Strong interpersonal skills; ability to communicate in a direct, positive manner that engages dialog and resolves differences

Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.

Desired Qualifications:

CPA

Advanced degree in Accounting or Business

Intermediate Excel & Access skills

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.

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University of Washington

Seattle, WA