Organizer/Grants Coordinator

Wyoming Education Association   Cheyenne, WY   Full-time
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The WEA Organizer/Grants Coordinator works under the direct supervision of the Executive Director. This is a statewide position and part of the WEASO professional staff.

Major emphases of this position are grant application, fulfillment, and management, as well as membership growth. This person will be responsible for overseeing the acquisition, implementation, tracking, accounting, and reporting of grants obtained from the NEA, NCUEA, NCSEA or other entities. Often this person will be the lead staff person to carry out the grant work, but not necessarily in every situation (i.e. media grant). This person will work with other staff, governance leaders, and members to assist with grant-related efforts. This position will be accountable for defining—in collaboration with NEA, and WEA governance, local leaders, and staff—metrics for membership growth and retention and reaching or exceeding those metrics.

This position may be located in the Cheyenne headquarters office, a satellite office in another area of the state, or operate remotely. There is an expectation of significant travel 75+% to every area of Wyoming.

The duties and responsibilities of this position include, but are not limited to the following:

Professional Development: Many of the grants require a professional development component. This person provides either direct support or identifies other expertise to assist in professional development for members related, or not related to grant activities. Such as:

  • Professional support for Members seeking credentials including:
    • Professional Teaching Standards Board credentialing
    • University of Wyoming credentialing
    • NEA Micro-credentials and NEA Learning Labs,
    • National Board Certification
    • PRAXIS
  • Leadership Identification, Development & Training
  • Poverty simulation
  • Racial and Social Justice
  • Grant writing

Data Management:  This position requires a high-level understanding of the use of data

  • Data taxonomy and data flow development
  • Data entry (with support)
  • Data analysis
  • Training on how to use data/NEA360

Events Planner: Often grant requirements include events, including but not limited to luncheons, building site visits, tabling opportunities, and conferences (Summer Institute, ESP Leadership Pipeline, etc.). In collaboration with staff and leaders this position may:

  • Create agendas and training sessions
  • Assist with logistics with the support of the Executive Administrative Assistant, (meeting space, rooming, meals etc.)
  • Deliver trainings
  • Provide on-site support during events

Communications: Although some support may be provided from the WEA Communications Department, it is the intent of this position to carry out communications and promotions as related to grants including but not limited to:

  • Producing flyers
  • Social media postings
  • Photos and video documentation

Member Engagement Coordinator: Collaborate with staff and leaders to lead or assist with various initiatives such as:

  • Membership campaigns
  • Back to school
  • 4 for your membership
  • Aspiring Educator coordinator
  • Political Action
  • Legislative Action

UniServ Director:

  • Assists Region UniServ Directors when needed, especially with advocacy, organizing, and membership efforts

Other Requirements: The position requires superior verbal and interpersonal skills, a high standard of responsiveness to member needs, a commitment to teamwork, and demonstrated problem solving abilities.  Willingness to work nights and weekends and the ability to travel are essential.  The position also requires a rapid learner who is adaptable to changing circumstances and competing priorities and has the ability to interact productively with diverse constituencies in a demanding and complicated environment. 


 Tier 1 (Essential):  Excellent interpersonal and communication skills (both verbal and written).  Strong personal and professional characteristics such as flexibility, integrity, assertiveness, decisiveness and a sense of responsibility.  Ability to motivate and organize individuals to action.  Ability to build a consensus around issues.  Demonstrated capacity to analyze complex issues, develop and implement programs, write appropriate reports, and make prudent recommendations.  Demonstrated capacity to adapt effectively to education and organizational change.  Effective organizational, teamwork and time management skills.  Advocate for public education.  Knowledge of current education environment, structure, and issues.  Effective training and presentation skills.


Tier 2 (Significant):  Experience in Wyoming public education, such as working in a Wyoming school district. Experience an advocacy organization with similar goals and objectives as the WEA.  Experience in any of the following areas of association work; organizing, member advocacy, collective bargaining and collaboration, conflict management and consensus building, political action and legislative activities, coalition building.  Positive attitude and openness toward continual learning and self-development.

Salary/Benefits:   Commensurate with experience, Salary Range Starting at $63,611 plus competitive benefits. Pursuant to the WEA/WEASO 2021-2023 Negotiations Agreement

Closing Date: February 7, 2023, 10 AM (MST)

Application Process

A completed WEA application is required. Applications should include all pertinent information which will be useful in determining the candidate’s qualifications for the position and should minimally include:

  • Cover Letter to include how you will support the mission of WEA as well as actions you have taken to support these values.
  • Updated résumé reflecting qualifications for this position.
  • Signed WEA application form including a list of three additional professional references (names, address, and phone).
  • Two samples of applicant’s written communication skills (any documents are acceptable e.g. letters, newsletters, flyers, event arbitration briefs, solely authored by the applicant); and
  • Two written professional reference letters (at least one of these should be a letter from your current employer if possible).

Applications may be obtained via the WEA website (, by emailing or by contacting WEA at (307) 634-7991 ext 103.  The deadline for receipt of the application and requested supporting documents is on or before 10 am on February 7, 2023.

The application and supporting documents may be submitted via e-mail, or mail to:

Wyoming Education Association

115 E 22nd St.

Cheyenne, WY 82001


Wyoming Education Association

The WEA is an organization dedicated to creating the best educational environment for all learners and the best working environment for education employees. The Wyoming Education Association is an equal employment opportunity employer.



This job is no longer available.

Wyoming Education Association

Cheyenne, WY