Records Coordinator - Student Support Services (SSS)

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1411 Indiana Avenue Jasper, AL 35501 


Beginning date: January 26, 2022
Closing date: February 8, 2022

This is an AT-WILL position for which the attainment of non-probationary status (tenure) is not available.
(Grant funded; Continued employment is contingent upon funding.)

POSITION #884: Records Coordinator – Student Support Services (SSS) – Sumiton Campus


GENERAL INFORMATION: Bevill State Community College is an accredited, learning-centered institution dedicated to student success by providing quality educational and training opportunities that enrich lives intellectually, economically, and culturally.

QUALIFICATIONS: An Associate’s degree (Bachelor’s degree preferred) in office management, accounting, business, or related field from an accredited institution; a minimum of one year experience working in an office environment; ability to communicate, both orally and in writing; excellent organizational skills; and proficient word processing and data entry skills are required. Experience working with TRiO programs or working with a diverse, academically challenged, or disadvantaged student population is preferred.

SALARY RANGE: Minimum $26,651 maximum $41,806 based on experience and educational level for placement on the Alabama Community College System Salary Schedule E5 06.

ESSENTIAL JOB FUNCTIONS: This position requires the employee to perform the following essential job functions with or without reasonable accommodations: perform data entry operations; operate a motor vehicle; communicate orally; communicate in writing; communicate with auditory skills; capable of mobility; climb and descend steps; sit for extended periods of time; stand for extended periods of time; utilize keyboarding skills; utilize microcomputer and computer terminals; maneuver in small places; bend; kneel; and reach; possess visual ability and manual dexterity; possess basic mathematical skills; operate calculator, copier, fax machine; demonstrate knowledge of the English language, including grammar, word usage, syntax, and sentence structure; utilize telephone system. Comply with all policies of the Alabama Community College System, Board of Trustees, and the College.

DUTIES: In addition to adhering to the guidelines as specified by Bevill State Community College Personnel Handbook and the Alabama Community College System, duties will include, but are not limited to, the following:
1. Provide office management and administrative support.
2. Organize and maintain a confidential filing system and database on all participants and activities and services.
3. Assist in tracking SSS participants for the purpose of collecting data on retention, graduation, grade point averages, and transfer rates for project evaluation.
4. Assist in preparing reports, and disseminating information to participants, project staff, college administrators, faculty, staff, and the community.
5. Assist with recruitment and selection of new participants.
6. Assist with selection of qualified recipients for supplemental grant awards.
7. Assist with the assessment of academic needs of each Student Support Services participant.
8. Assist in the evaluation of the Student Support Services project.
9. Assist the Director of SSS in monitoring and reconciling the budget.
10. Assist the Director of SSS in monitoring inventories, purchase requisitions, trip requests, and expense statements.
11. Assist in ensuring appointments are scheduled with participants at prescribed intervals to review academic progress, performance, personal concerns, and other relevant issues.
12. Serve as an advocate for disadvantaged students.
13. Maintain professional conduct in dealing with students, staff, administration, faculty, and the College community.
14. Assist in the development of the Individual Graduation & Success Plan (IGSP).
15. Assist in developing and conducting seminars on: study skills, career exploration, financial literacy, and transfer information, etc., as
16. Assist in developing and revising instructional sessions based on individual learning needs specified in the IGSP for each participant.
17. Assist in providing tutors and participants with relevant instructional aids.
18. Participate on college-wide committees as assigned.
19. Dispense necessary reports in a timely manner.
20. Attend all called meetings appropriate to the position.
21. Continue professional development through professional organizations, seminars, workshops, etc., to maintain and improve skills.
22. Be knowledgeable about institutional and federal policies, procedures, and practices relevant to the functions of the TRIO-SSS
23. Perform other duties as needed to support and facilitate the essential functions of the Student Support Services project.

APPLICATION PROCEDURES: Bevill State Community College employment applications are available from the following address or visit our website at and click “Employment Opportunities” at the bottom of the homepage. All applications should be mailed or emailed to:
Office of Human Resources 
Bevill State Community College 
1411 Indiana Avenue
Jasper, AL 35501


Email in a .pdf format to:

APPLICATION DEADLINE: Completed applications must be received by 3:00 pm, February 8, 2022 to ensure full
consideration. Applicants must adhere to the College’s prescribed interview schedule and must travel at his/her ownexpense. A complete application file consists of:
• A completed Bevill State Community College Application.
• Three current, signed, and dated letters of reference - (must be relevant to position).
• A signed and dated letter of interest with reference to the position number found on the position announcement.
Complete transcripts from every institution from which any collegiate credit has been earned. Transcripts must
include conferred or awarded date.
• A resume.
• No staples or paper clips

It is the sole responsibility of the applicant to ensure his or her application packet is complete.
Before an offer of employment can be made to the selected candidate, the College will require written verification (on letterhead and signed by the appropriate authority) from current and previous employers confirming the required level of experience as stated in the “Qualifications” section.

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and to submit a nonrefundable fee of $17.40 (additional charges may apply) for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

Bevill State Community College is an active participant in the Employment Eligibility
Verification Program (E-Verify). E-Verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.

Bevill State Community College is an equal opportunity employer.

It is the official policy of the Alabama Community College System, and Bevill State Community College that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or besubjected to discrimination under any program, activity, or employment. Bevill State Community College will make reasonable accommodations for qualified disabled applicants or employees. If you have a disability and may require accommodations, please notify us at 205-387-0511 Ext. 5784. The College reserves the right to withdraw this job announcement at any time prior to the awarding.

Please note that Bevill State Community College hours are 7:30 to 5:30 Monday-Thursday and 7:30 to 11:30 on Friday.

This job is no longer available.


Jasper, AL